A board portal is a governance software which securely and safely delivers digital board packs to directors and the secretariat of their organisation. Streamlined and automated, they enable better collaboration, facilitate enhanced discussions and decision-making, and help all stakeholders get on board with the strategic direction of the business.
They also help save time and money by decreasing printing, couriering email, and meeting preparation costs. Board members can access board documents and communicate through an encrypted, in-app messaging system, even when they’re not in the office. They can prepare for meetings and sign documents online or on-app. They can also make use of the video conferencing feature to attend online meetings if they are unable to attend in person.
What to look for when selecting a board portal
When selecting a board portal vendor, ask potential providers to show you their demos and provide detailed, thorough troubleshooting articles on their website. They should also be able to give you a full estimate that covers all upfront and ongoing costs. Pricing models can differ and be built around a flat price per feature or the number of users, therefore it’s crucial to compare them.
The most important requirement for a good board portal is its security. It should encrypt data in transit and at rest, and provide an extensive control of authentication and access rights. In addition, it should have a disaster recovery plan with an uptime guarantee. Additionally, it should regularly undergo external audits to ensure availability, security, privacy and integrity.
https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/
